Moving between contractor and employee status

Start with classification

Review supervision, control, financial arrangements and the reality of the relationship. Tax and employment-rights tests can differ, and a contractual label alone does not settle the question.

• The actual work location and relevant national or state tests.
• Working practices, independence and who controls delivery.
• Any existing exposure requiring local advice.
• The difference between changing a contractor platform and changing legal status.

Compare compensation and protections

An invoice amount and an employee salary are not equivalent. Build the future package with the person’s expectations and local obligations in view.

• Gross pay, employer taxes, benefits, paid leave and pensions.
• Expenses, equipment, insurance and intellectual-property arrangements.
• Any notice or termination obligations under the current arrangement.
• Employee communications and a clear start date after approvals.

Agree the person and the promise

Service quality becomes concrete when you know who will own the problem. Ask for the same clarity whether you are moving one person or a hundred.

• A named migration owner and continuing account contact at your headcount.
• Direct contact channels, working hours, response commitments and a named backup.
• A written escalation route to local payroll and employment specialists.
• Employee support responsibilities, languages and time zones.

Build a handover around the first correct payroll

Work backwards from the intended payday. Give each dependency an owner and a decision date; do not turn an illustrative timetable into a guarantee.

• Confirm the lawful employment-transfer mechanism before issuing resignation instructions.
• Record original service dates, accrued leave, contracts, benefits and pension differences.
• Check consultation, immigration, registrations and employee communications.
• Reconcile outgoing and incoming payroll calculations and securely hand over necessary records.

Compare the invoice and the funding

Price the same workforce, countries and service scope. An attractive management fee can sit beside a costly FX spread, deposit or exit commitment.

• Management, payroll-based, benefits, setup and offboarding charges.
• FX reference rate, fixing time, charge percentage and the actual conversion base.
• Bulk discount thresholds, eligible fees, term, country pooling and minimum seats.
• Outstanding deposits, new prefunding, refund dates and overlapping charges.

Common questions